Subscription List

Welcome to the subscription list tab tutorial guide for SCiNiTO's organization management dashboard! In this guide, we will be discussing how to effectively manage subscriptions within your organization through the use of file uploads. By following these instructions, you'll be able to easily add, delete, and bulk-upload subscription items for your organization.

Understanding the Subscription List Tab

Before we dive into managing subscriptions, let's first take a look at the subscription list tab. This tab can be found in your organization management dashboard and contains a list of all the subscriptions that you, the owner, have uploaded through file uploads. These subscriptions are available for use by any user within your organization whose join request has been accepted by a manager in your organization.

Adding Subscriptions through File Uploads

To add more subscriptions to your organization, upload files containing subscription items. You can do this in the subscription list tab by dragging and dropping your files into the upload area.

Note: Only CSV files are supported, and only admins can upload subscription files.

Once uploaded, it will display a result file that indicates what was added, what was updated (in case of a duplicate record), and what encountered an error.

After successfully uploading the file, the items will be added to your existing list of subscriptions for use by your organization's members, and you will find the following info on this page: 

1. ISSN/ISBN: A unique number named ISSN / ISBN will be assigned to your file after uploading. 
2. Link: It opens the journal page to which the subscription pertains.
3. Start Date: It displays the subscription start date. 
4. End Date: It shows the subscription expiration date.
5. Embargo: It refers to the number of months after which the subscription will be available.
   

Searching a File

You can search for a file using its ISSN / ISBN number.

Sorting Files

The Sort option allows you to sort your files based on their date of creation.

Deleting Subscriptions

If you wish to remove a subscription from your list, you can do so in one of these ways:

1. Singular: To delete one subscription, simply click on the trash icon next to the item you want to remove.
   
2. Bulk: To delete multiple items, click the three-dot icon at the top of the page and select the Delete Multiple button. 
   
3. All: To remove all subscriptions at once, click the three-dot icon at the top of the page and select the Delete All button. 
   

FAQ(s)

Q1: What file formats can I upload for adding subscriptions?

A1: You can upload files in CSV format only. These files should contain the subscription items you want to add to your organization.

Q2: How do I know if my file upload was successful?

To determine if your file upload was successful, you can check the result file that is displayed after the upload. This file will provide details on what was added, what was updated (in the case of a duplicate record), and any errors that occurred during the process.

Q3: Can I edit the subscriptions after uploading?

A3: No, after uploading, you can only delete the subscription from the subscription list.

Q4: What happens when I delete a subscription?

A4: When a subscription is deleted, it is removed from your subscription list and is no longer accessible to the users within your organization.

Q5: Can I restore a deleted subscription?

A5: No, once a subscription has been deleted, it cannot be restored. Please be sure before you delete any subscriptions.

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